Work Life Certificate in Spain
Your professional career in a single official document. Learn how to consult, download, and rectify your Social Security report instantly and securely.
Information based on official sources of the Public Administration
What is the Work Life Report really?
The Work Life Report (Vida Laboral) is not just a piece of paper; it is the official X-ray of your journey through the Spanish labor market. Issued by the General Treasury of Social Security (TGSS), this chronological certificate details each of your registrations and cancellations in different companies and contribution regimes.
In 2026, digitalization has made this document accessible in less than a minute through the Importass portal. It contains vital information that directly affects your future retirement, applications for unemployment benefits, and verification that your employers are complying with their legal obligations.
Whether you are an employee, self-employed, or a foreign citizen with legal residence, this document is the only valid proof before any administration to demonstrate your years of service and effective contribution.
Utility and Applications of the Certificate
Beyond just a record, it is an essential tool for multiple administrative and private procedures.
Benefit Procedures
Essential for requesting unemployment benefits, maternity/paternity subsidies, or the Minimum Vital Income.
Retirement Calculation
The report details the total days contributed. In Spain, every day counts toward determining the amount and age of access to your contributory pension.
- Verification of computable years
- Control of contribution gaps
Loans and Mortgages
Banks request the work life report to verify the stability of your income before buying a home.
Public Employment
In competitive exams and public job listings, it reliably proves your previous professional experience to earn points.
How to request your Work History Report in 2026?
1. Via Digital Certificate or Cl@ve
It is the safest and fastest method. It allows you to download the original PDF with an electronic signature immediately. You just need to have your Digital Certificate installed or be registered in Cl@ve Permanente/Pin.
Access the online procedure
2. Via SMS (Without Certificate)
If you don't have electronic identification but your mobile number is registered in the Social Security database, you can receive a temporary one-time code to access the download.
Important: You must enter your personal data (DNI/NIE, date of birth) exactly as they appear on your official record.
3. Postal Mail to Home Address
If you don't have digital means, you can request that the physical report be sent to your registered address with the TGSS. This process takes approximately 7 to 10 business days.
Note: Make sure your address in the system is updated using Model 030 if necessary.
Contribution Time Simulator
Quickly calculate the total days worked between two dates.
How to read your Work Life Report
| Abbreviation | Meaning | Importance |
|---|---|---|
| Regimen | System code where you contribute (General, Self-employed, Sea, etc.) | Determines which coverages and benefits apply to you. |
| C.T. | Employment Contract Code (e.g., 100 Permanent, 401 Project-based) | Defines the nature and duration of your employment relationship. |
| G.C. | Contribution Group (from 1 to 11 according to category) | Influences the minimum and maximum contribution bases. |
| C.T.P. % | Part-Time Coefficient | Indicates the percentage of the day worked (100% is full-time). |
Data that should ALWAYS appear
- ✓ Your updated Social Security Number (NUSS).
- ✓ The effective date of registration and the actual date of registration.
- ✓ The fiscal name or Business Name of the company.
Common errors and what to do
Sometimes worked periods are missing or dates are incorrect. This usually happens in old jobs that were not properly mechanized in the digital system.
Solution: You must submit a "Data Correction Claim" through the Electronic Office, attaching copies of your employment contracts or old payslips as proof.
Commitment to Privacy
The work life report contains high-level sensitive data according to the Organic Law on Data Protection (LOPD). Never share the full PDF with strangers. If a company requests it for a selection process, ensure it is through an official channel.
In 2026, certificate issuance uses military-grade encryption and two-factor authentication to ensure that only you access your work history.
Summary of Request Methods
Instant
Digital Certificate
2 Minutes
Cl@ve PIN / Permanent
5 Minutes
Authenticated SMS
10 Days
Ordinary Mail
Frequently Asked Questions (FAQ)
Is it free to request the Work History report?
Yes, it is a completely free procedure. Beware of websites that charge to manage this request, as you can do it yourself directly on the Social Security Electronic Office.
Can I request it by phone?
Currently, the telephone route has been limited in many provinces. Use of the web portal or request by SMS is recommended if a digital certificate is not available.
What do I do if my data doesn't match?
You should request an error correction report. It is possible the company did not register you with your correct name or there is an error in your DNI/NIE number.
Do unemployment periods appear?
Yes, they appear as "Contributory Unemployment" periods since while you receive unemployment benefits, the SEPE contributes on your behalf to Social Security.
How does multi-activity influence it?
If you work in two companies at the same time, the report will show two simultaneous registrations. However, for calculating retirement contribution days, one day only counts as one even if you work in two places.
Does work abroad appear?
No. The TGSS work life report only includes work performed in Spain. For years worked in the EU or other countries, you must request reports from the corresponding institutions of each country.
What is the validity of the document?
It does not officially expire, but most organizations require the report to have been issued in the last 30 or 90 days to ensure data is updated.
Can I get someone else's work history report?
No, it is a personal and non-transferable document. You could only do it if you have a legal power of representation duly registered in the Electronic Registry of Powers of Attorney.
What is the Limited Report?
It is a version of the work history where you only select the periods or companies you want to appear, useful if you do not want to show your entire history for privacy reasons.
Do the self-employed have a work history report?
Yes, all self-employed individuals registered in the RETA have their history reflected, indicating their periods of self-employed activity.
Ready to manage your procedures?
Don't put off organizing your professional career. Download your work life report today and ensure that every day of your effort is properly recorded.